In these troubled economic times planning an event can be a difficult thing to do. Meetings & Events Magazine has come up with a list of ideas on how to keep costs low. So next time your company is looking to hold an event or meeting utilize these tips to help keep your budget under control.
- Use volunteers. You can find excellent volunteers among your organization or from local students looking to gain some experience and network.
- Keep volunteers busy with varied work assignments and time blocks.
- Hire on-site registration staff instead of paying staff to travel.
- Be aware of local regulations and overtime restrictions.
- Book local speakers to save on travel expenses.
- Pay travel per diem and outline expense rules.
- Hire now. Speakers and entertainers often raise their rates each year. You can lock in their current rate to save money.
- Cross-train staff to perform multiple functions and combine job duties when possible.
In the end it comes down to being smart. You can save money without making the event look cheap or amateur. Use your resources around you, give a student a chance, get creative and keep strict guidelines and your not only will your guests be thanking you but your wallet will be too.
No comments:
Post a Comment